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You can easily create groups of contacts in Outlook 2011 for Mac. If you create a group, you can send a message to the entire group by entering the name of the group when addressing an e-mail or invitation, instead of having to add people to an address block individually.
Add appointments to a group calendar in Outlook for Windows—When adding an event to a group calendar, you will have the option to do so without sending an invite to everyone in the group. Addition of Mail Contacts as guests —You will be able to easily add Mail Contacts in your company’s directory as a guest in a group.
Follow these steps to create a group of contacts in Outlook 2011 for Mac:
- Open Outlook Contacts and click the Contact Group button on the Home tab of the Ribbon.
- Type a name for your group in the group name field.The default text is Untitled Group, which is displayed in edit mode ready for you to change by typing as long as you don’t click away from the input field after Step 1. As with most other fields in Outlook, you can click the group’s name field to change it at any time.
- (Optional) Select the Use Bcc to Hide Member Information check box.It’s good etiquette to hide member information so that when you send messages to the group, private e-mail addresses are not displayed to everyone in the group, and so that private addresses can’t be forwarded to non-group members.
- Add members to your group in any of the following ways:
- Double-click and type names and e-mail addresses in the member list.
- Drag contacts from Outlook contact lists, folders, and search results into the message list.
- Click the green Add button on the Group tab of the Ribbon.
- When you’re done adding contacts to your new group, click the Save & Close button on the Groups tab.
Email and calendar
Email distribution lists![Add apple mail to outlook Add apple mail to outlook](http://1.bp.blogspot.com/-85b7c3khy2o/VdQvpjoEDaI/AAAAAAAAJyo/UwnIlP4STSg/s1600/group1.png)
Create a distribution list: Outlook 2011 for Mac
If you often send messages to the same group of people, it may be beneficial to create a group that can be used as a distribution list.
- Open Outlook 2011. At the bottom of the navigation pane, click Contacts.
- On the Home tab, click Contact Group.
- Type the name of your new distribution list where it says Untitled Group. Note: Do NOT select 'Use BBC to hide member information.' If you want to keep the email list private, add the distribution list to the BCC line when sending an email.
- Add the names of contacts that you would like included in this list. Type the Name and Email Address in the fields provided, either manually or by using the Global Address List.
- When you are finished adding names, click the Save & Close button. You will be returned to your Contacts window.
The group appears in your Outlook contacts, and you can send messages to the group exactly as you would to one person.
How-tos
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Email & calendar |